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Route 100 Transporation Path

INVITATION TO BID
Waitsfield STP BIKE(24)S
Route 100 Transportation Path/Village Sidewalk

The Town of Waitsfield is requesting bids for the construction of the Route 100 Transportation Path/Village Sidewalk.

LOCATION: Beginning at a point on Vermont State Route 10 (VT100) 160-ft north of the intersection of Bragg Hill Road in Waitsfield and extending 6,973-ft north along VT100 to the Waitsfield Elementary School.

TYPE OF CONSTRUCTION: Work to be performed under this project includes: Construction of a new 5-ft wide concrete sidewalk the entire length; replacement of existing curb, drainage improvements, landscaping, and other incidental items.

SPECIAL INFORMATION: All bidders on this project shall be prequalified by the Agency of Transportation, Contract Administration a minimum of 7 working days prior to the bid opening. For information contact Contract Administration at 802-828-2643. All bidders shall be on the current list on the VTRANS Contract Administration pre-qualified list "Contractors List for Road & Highway Construction Category".

Sealed bids from pre-qualified contractors shall be accepted until 1:00pm, prevailing time on September 10, 2012 at Waitsfield Town Office 9 Bridge Street, Waitsfield, VT 05673 for construction of the project hereinafter described. Bid opening will occur immediately after the bid submittal deadline. The time and location of receiving and opening bids may be rescheduled due to emergencies or unforeseen conditions. Each BID must be accompanied by a certified check payable to the MUNICIPALITY for five percent (5%) of the total amount of the BID. A BID bond may be used in lieu of a certified check. Sealed BIDS shall be marked in the lower left hand corner: "Bid Documents: Waitsfield STP BIKE (24)S. Additional information and specifications can be found in the bid manual and plan sheets.
NOTE: The Bid

CONTRACT COMPLETION DATE: The Contract shall be completed on or before October 31, 2013.

PLANS, SPECIFICATIONS AND PROPOSAL MAY BE SEEN AT THE OFFICE OF:
1. Town of Waitsfield, 9 Bridge Street, Waitsfield, VT 05673, and on-line at www.waitsfieldvt.us.
2. REPRO Reprographics of New England, 450 Weaver Street, Winooski Vermont 05404. Bidders are urged to register with the Town of Waitsfield and/or REPRO Repographics ofn New England to receive updates and addenda.

AND MAY BE OBTAINED FROM: REPRO Reprographics of New England, 450 Weaver Street, Winooski Vermont 05404. Phone: (802) 658-0424 ext. 25. Email: Karen (Ploof) Haines at [email protected]. Cost of reproduction, plus shipping if applicable [$100 + $15 shipping] payable to REPRO Reprographics of New England. Plans are not returnable.

PREBID CONFERENCE: A non-mandatory pre-bid conference will be held for the project on Friday, August 31, 2012, 1:00pm at the basement of the United Church of Christ, 4335 Main Street, next door to the Waitsfield Town Office, Waitsfield, VT 05673.

STANDARD SPECIFICATIONS: This contract is governed by the VAOT 2006 STANDARD SPECIFICATIONS FOR CONSTRUCTION, as modified.

QUESTIONS: During the advertisement phase of this project all questions shall be addressed solely to the Town Administrator by email only: [email protected].

NOTE: The form for the Bid Bond noted above can be found on page 21 in Bid Document Manual.  An alternative form is also available HERE

Background

Inspired by the greenway movement during the 1980s, a grassroots organization was formed in the Mad River Valley to explore the possibility of a valley-wide recreation trail.  It was incorporated in 1990 as a nonprofit organization known as the Mad River Path Association (MRPA) and began seriously advocating and planning for the Mad River Greenway.  Early planning efforts for the pathway through Irasville and Waitsfield Village explored an off-road alignment.  Due to various natural obstacles, locating the Path along Route 100 was determined to be more practical.  The Town of Waitsfield entered into a Cooperative Agreement with the State of Vermont in 1995 to build the Route 100 Transportation Path (Path) and formed a local advisory committee to work with the Town Administrator, Municipal Project Manager, and consulting engineers to define the project.  Thorough planning and on-going efforts have resolved many issues of concern to citizens and established a plan that meets the purpose and need of the project and State and Federal standards.  The Town has completed the project design and environmental permitting.  The Path will link Irasville and Waitsfield Village from Waitsfield School to Bragg Hill Road.  The scope of the project is a five-foot (5’) wide concrete sidewalk on the east side of Main Street/Route 100, two four-foot (4’) marked bike lanes and strategically-placed crosswalks.  The plan also includes trees, landscaping, granite curbing, pavement markings and signs.  The Town has worked closely with affected property owners and established the legal agreements needed to build the project. The Path project is being coordinated with the planned water project and upcoming state paving project.  Construction of the Path is anticipated to begin in 2012 following construction of the water project.  The cost of the path project is anticipated to be $1.5 million of which 10% will be borne by the Town of Waitsfield.

Timeline: Route 100 Transportation Path STP BIKE 24(S)

1987-90 - Mad River Path Association formed and began to define the concept of a continuous recreation trail and transportation path through Waitsfield.

1993 - The Town of Waitsfield applied for a grant for a study of a path in the village known as the Irasville-Waitsfield Transportation Path.  This is a proposed off-road, 1.44-mile shared-use path from Fiddler's Green running through Irasville Common and the Mad River Green to the historic Village of Waitsfield, terminating a the Waitsfield School.

1994 - The Town of Waitsfield receives award of a Vermont Agency of Transportation, Transportation Path Program grant to develop the Irasville-Waitsfield Transportation Path.  A scoping study is begun by Janet Kennedy of Kennedy Yager Associates.

Public Hearing - November 9, 1994

1995 - The path project was investigated for its impacts on environmental resource, compliance with ADA, and property owner support.  To eliminate resource conflicts, a new alignment located within the corridor and right-of-way of Route 100 is proposed.

Public Hearing - November 20, 1995

1996-98 - The Town of Waitsfield worked through project definition and conceptual design with TJ Boyle Associates for the Route 100 alignment.  The Town accepted the Conceptual Plan and signs a Cooperative Agreement with the State of Vermont to manage the project.

1999 - The Town requested that the project be put on hold to explore the possibility of installing water and wastewater facilities before the sidewalk is constructed.

2000 - A Local Advisory Committee was reestablished including two representatives from the Selectboard.

2001 - The Town hires Kevin Russell as Municipal Project Manager. The project is renamed: Route 100 Transportation Path.

Public Information Meeting - March 27, 2001

2002 - The Town hired Mark Bannon as the Consulting Engineer to complete the final design and environmental permitting.

2002-2005 - The project advanced through final design and permitting.  The project team consisting of the Project Manager, Consulting Engineer, VTrans Project Manager and Project Supervisor, and the Local Advisory Committee worked through several challenging design issues.

Public Information Meeting - September 21, 2005

November 14, 2005 - Waitsfield Selectboard approved theConceptual Plans on revisions to the Route 100 alignment based on several design decisions including a spur sidewalk though the Bridge Street Marketplace to conform to ADA requirements.

2006 - Consulting Engineer completes Categorical Exclusion (CE), a comprehensive environmental checklist.

December 5, 2006 - Received the "All Clear" memo from VTrans Environmental Section.  The project received all necessary environmental permits and entered the right-of-way (ROW) phase.

2007 - Project team developed Preliminary ROW plans.  Coordination with the Town's water and wastewater projects continued.

2010 - ROW plans approved; ROW certficate issued by VTrans.

2010 - Construction of the municipal water project began. Continued through 2011 and is expected to be finished in 2012.

2011 - MPM Kevin Russell resigned to take a position with VTrans; Town Administrator Valerie Capels became MPM.

2012 - Construction Inspection Services advertised: Request for Qualifications and Scope of Work
• Dufresne Group hired.

ANTICIPATED COMPLETION SCHEDULE:

August 13, 2012 - Bid and construction documents advertised; submission deadline Monday, September 20, 2012.

August 31, 2012 - Pre-bid meeting, 1:00pm, at the Waitsfield Town Office.

September 10, 2012 - Bids due 1:00pm.

October 2012 +/- - Construction begins.

October 31, 2013 - Construction complete

Coordination with final construction of the municipal water project in Waitsfield Village and Irasville will be imperative.

Documents & Links

Town Documents

Waitsfield Town Plan (2005/2010) - Chapter 8. Transportation
Waitsfield Village Parking and Pedestrian Circulation Study, 2006, by Resource Systems Group, the Mad River Valley Planning District, and the Central Vermont Regional Planning Commission.
• Appendix
Waitsfield VT100 Transporatation Path Brochure, 2009

Sidewalk Plan Sheets

These sheets are drawn for 36" x 24" paper, but can be scaled to print in a reduced size

Waitsfield VT100 Transportation Path, Right of Way Detail Sheets, by Bannon Engineering -- NOT FOR CONSTRUCTION

Sheet 0, 03/05/09, rev. 10/26/09
Sheet 1, 03/05/09, rev. 07/15/09
Sheet 2 , 03/05/09, rev. 07/15/09
Sheet 3 , 03/05/09, rev. 10/26/09
Sheet 4 , 03/05/09, rev. 07/15/09
Sheet 5 , 03/05/09, rev. 07/15/09
Sheet 6 , 03/05/09, rev. 07/16/09
Sheet 7, 03/05/09
Sheet 8 , 03/05/09, rev. 10/26/09
Sheet 9 , 03/05/09, rev. 07/15/09
Sheet 10, 03/05/09, rev. 07/15/09
Sheet 11, 03/05/09, rev. 10/26/09
Sheet 12, 03/05/09, rev. 10/26/09
Sheet 13, 03/05/09, rev. 10/26/09

Vermont Agency of Transportation

VTrans Local Transportation Facilities Division
Bicycle & Pedestrian Facility Planning & Design Manual, table of contents page wtih links to the different chapters and entire document
Sidewalk Widths and ADA, memo from Jon Kaplan, P.E. to LTF Staff, January 31

Contacts

Town Administrator

TREVOR M. LASHUA

Waitsfield Town Office
4144 Main Street
Waitsfield, VT 05673

Phone: (802) 496-2218
Fax: (802) 496-9284
E-mail: [email protected]


Waitsfield Business Community Forum

Forum Summary

The Waitsfield Selectboard hosted a Business Community Forum on Monday, October 27, 7:00 p.m., at the Big Picture Theater and encouraged business people, local offiicials, citizens, and others to participate in an open forum about Waitsfield’s business climate.  The event was moderated by Peter MacLaren, of the West Hill House B&B in Warren.  A detailed summary of the comments and discussion and can be downloaded from the links below:

S.W.O.T. Summary

STRENGTHS
  • Waitsfield is an incredible place to live
  • Brand of Valley is marketable
  • We've attracted a number of talented high-tech businesses
  • Valley has a lot to offer
  • Still has integrity of a rural town
  • One-to-one connections with people
  • Ability to work together to get things done
waitsfield_business_forum_forrest
WEAKNESSES
  • Lack of cohesiveness
  • Poor transportation facilities
    • Lack of sidewalks
    • Not easily walkable
  • Plowing does not take pedestrians into account
  • Lack of a park
  • Lack of pro-business attitude
  • Lack of clear branding of the Valley
  • We're not living up to who we are
  • Many of the buildings are decrepit
  • Lack of cohesive effort to pull together identity ---> events, promotion
  • Lack of "how can I help you?"
  • Arrogance on boards
  • Parking problem on Old County Road near health center has not been addressed (widen shoulder)
  • Very difficult to get a permit in Waitsfield
    • Intimidating
    • Uncertain
  • Lack of more participation of business owners in forums like this
  • Waitsfield has reputation for not being business-friendly (via CVEDC)
  • Some businesses feel disenfranchised from the Chamber-no other networking opportunity
  • Circumstances related to Virginia Houston created negative feelings, distrust
  • Lack of infrastructure to support tourism
waitsfield_business_forum_parker
OPPORTUNITIES
  • We need more recreational facilities to attract more visitors & improve quality of life
    • Community Center
    • Other meeting/gathering spaces
  • Bike lanes on Route 100
  • Improve parking areas at Bridge Street
  • We should promote the industrial park
    • Tax incentives
  • Encourage businesses that support tourism
  • We need better branding for who we are
  • Welcoming host at events ---> embassador
  • Bring all activities, events, etc., together in one resource
    • Calendar (a true community calendar)
    • Needs to be promoted
  • Tax stabilization for renewable energy investments
  • Enterprise Zone: allow businesses to expand in current locations
  • Town could be more helpful to businesses trying to get state and local permits
  • Create more opportunities where people feel they are heard
  • Chamber is in process of changing its structure
  • Be more welcoming & proactive to support businesses
  • Designate Town person to be responsible for lobbying for business at State level & for recruitment
  • Inventory our assets & nurture what we have
  • Buy local campaign ---> support each other
waitsfield_business_forum_williams
THREATS
  • It's easy to start a business but difficult to grow them
  • Ability to keep & attract employees
  • Distribution of tax burden unfair to historic village properties
  • Need to address shifting demographics
  • Bosch is vacating building at the industrial park
  • Excessive use of executive and deliberative sessions undermines confidence & trust in government ' distrust
  • Decisions appear to be based on personality rather than merits
  • Appears to be willingness to fight too often rather than find resolution/mediation
  • Negative energy
  • Community is divided
  • Lack of trust
  • Some Town decisions make people feel threatened ' divisive
  • There are a number of existing businesses that are struggling
  • Need to find a way to KEEP visitors in the Valley
  • How can we brand our town if we don't know who we are?
    • Lack of unified vision
waitsfield_business_forum_kellerman
Synthesis of Major Themes

SUPPORTINT BUSINESS - EXISTING and NEW

  • Chamber Web site
  • Business listings on Town Web site
  • Free wireless hot spots ---> entire MRV?
  • Create Valley-wide brand "OPEN" flag?
  • Increased collaboration with Chamber to communication that Waitsfield is open for business
  • Provide a space for business support & technical assistance

COMMUNICATION

  • Monthly/weekly calendar in Valley Reporter that lists events, meetings, etc.
  • Community outreach about Town Plan
  • MRVTV coverage ---> many media tools
  • More communication between Chamber and the Selectboard
  • Risk of over-information ---> distill information: salient points, prioritize
  • Town newsletter: use as vehicle to disseminate distilled elements of Town Plan
  • Need to go back to the question of the vision/who are we? ---> distill the vision.
  • Need to have more of these forums
  • Restructure Town Meeting day to meet informally with the boards
waitsfield_business_forum_shupe

IDENTITY

  • Waitsfield's identity is closely tied to the Mad River Valley
  • What's Waitsfield's role/responsibility as the commercial center for the Mad River Valley
  • Have presentation/discussion of vision in Town Plan ---> How to take that to voters for agreement?
  • Geographic distinctions confusing ---> Town sign?
    " Ambivalence about being a tourist/resort community
  • Important not to lose integrity of place
  • Need to identify gateways/entrances
  • Revisit/discuss boundaries, e.g., Moretown, Duxbury, Middlesex
  • What does "Don't want to be another Stowe" mean?

INFRASTRUCTURE

  • Path to physically connect Village & Irasville, including crosswalks, sidewalks.
  • Town Pond & green is under-used. ---> Town green? Town center?
  • Free wireless hotspots
  • Form volunteer work groups to help property owners spruce up/maintain properties --->' Build on Green Up Day model
  • Get the basic infrastructure in: sidewalks, paved road, etc.

Town Plan Update

Below is a link to the Economic Development chapter of the Waitsfield Town Plan, which was adopted in June 2005 and expires in 2010--in less than 2 years.  It is the guiding document that shapes many of the Town's policies and actions.  The topics discussed and outcome of the Business Community Forum will be of interest to the Planning Commission as they undertake the update of the Town Plan and evaluate its policies and strategies.  Stay tuned for more information in the coming months about the Town Plan update process.

Updates and Accomplishments

Zoning Revisions - December 2008, January 2009

The Selectboard adopted proposed zoning revisions on January 26, 2009.

  • Read the Dec. 4, 2008 Valley Reporter article on-line or download it HERE

Tax Stabilization Initiative to be on Warning - November 2008

At Brian Fleisher's request, the Selectboard agreed to place a alternative energy tax stabilization meaure on the Town Meeting warning.  Check it out at Agendas & Minutes

Community Calendar On-line - November 2008

The Mad River Valley Chamber of Commerce has revamped its online community calendar to include all events in the Mad River Valley.  Check it out at www.madrivervalley.com.

MRV Community Business Builders - January 2009

The Mad River Valley Community Business Builders held their kick-off meeting on Friday, January 9, 2009 at the Big Picture Theater, where they continue to meet weekly every Friday morning, 7:45 - 9:00 a.m.  Check it out at www.mrvcommunitybusinessbuilders.com.

Buy Local - on-going

Looking for a product or service?  Save time and gas dollars by checking out Valley businesses first before heading out of town for it. Other ways to support buying local:

Business Promotion on Town Web Site - on-going

The Town provides free listings of Waitsfield businesses through its Web site (see links below).  One goal is to promote Waitsfield businesses and to show visitors, residents, and others the remarkable diversity of products and services available here; it's also a resource to help citizens BUY LOCAL.  The only requirement to be listed is the business must be physically located in Waitsfield, not just a P.O. box. It is a work in progress.  Please let me know if you see businesses that can be added or corrections that should be made.

Arts & Entertainment: www.waitsfieldvt.us/arts/index.cfm
Foods & Eateries: www.waitsfieldvt.us/food/index.cfm
Lodging: /www.waitsfieldvt.us/lodging/index.cfm
Services: www.waitsfieldvt.us/services/index.cfm
Shopping: www.waitsfieldvt.us/shopping/index.cfm
Local Talents: A Local Talents page to promote local talents, such as performers, authors, and artists is under development but has not yet been launched.
Industry: An Industry page is also under development to promote businesses that don’t necessarily fit the other categories.
Non-profits: A Non-Profits page to promote organizations located in Waitsfield that provide wide range of local, regional, and national services is under development but has not yet been launched.

The Waitsfield Selectboard invites and encourages business owners, citizens, local officials, and others to share your concerns and ideas for maintaining a strong business climate in Waitsfield.

Contact

Town Administrator

VALERIE J. CAPELS

Waitsfield Town Office
4144 Main Street
Waitsfield, VT 05673

Phone: (802) 496-2218
Fax: (802) 496-9284
E-mail: [email protected]